Employment Opportunities
We offer a year-round, professional educational environment where teachers can thrive. We enroll annually and choose to exceed EEC’s ratio requirements by adding an extra teacher in each classroom, thus creating a stable, pleasant, and productive working and learning environment. We offer competitive salaries and benefits including health & dental insurance, short & long-term disability, life insurance, and an IRA plan.
Email cover letter and resume to melissa.levin@theccg.org
No phone calls, please.
We are currently seeking:
Enrollment Coordinator Position Summary
The Enrollment Coordinator at The Children’s Center at Groton is responsible for recruiting prospective families, scheduling and conducting all tours, writing enrollment contracts, and managing tuition payments. The ideal candidate will have a passion for working with young children and their families, with a focus on building strong relationships with prospective families and nurturing those connections throughout the admission process. This position requires a proactive, highly organized individual who can drive recruitment efforts, promote the School mission, and manage the full admission cycle including retention of families currently enrolled. The Enrollment Coordinator is responsible for writing annual enrollment contracts, tuition billing, payment processing, and tuition income reporting using Brightwheel.
Key Responsibilities
The Enrollment Coordinator is a member of the administrative team, reports directly to the Director of the School and is an ex-officio member of The Children’s Center at Groton Board of Directors. This position is part time, working Monday-Friday, year round for approximately 20-22 hours per week. Some flexibility is required, including one monthly evening Board of Directors meeting and 1-2 annual weekend events.
Local outreach to the community to raise awareness of the School and drive interest in enrolling, particularly for the Preschool and PreK programs
Create and periodically update marketing materials (tour folders, brochure, classroom overview, calendar, tuition rates etc.)
Periodically update admission page and virtual tour on School website
Plan and execute School booth at GrotonFest Fall and/or other local community events
Maintain accurate records of all prospective families, admission activities, and enrollment data. Provide regular updates on recruitment efforts, trends, and outcomes to the School Director.
Lead the full admission process including:
Fielding & responding to inquiries (via phone, email, website)
Scheduling and conducting tours
Managing applications, the school waiting list, and all follow up communication with prospective families
Collaborate with the Director to construct classroom rosters and make enrollment offers accordingly. Project enrollment into the future to ensure guaranteed re-enrollment for returning children.
Write enrollment contracts using template
Serve as the primary point of contact for prospective families throughout the admissions process, providing guidance and answering questions. Build and maintain relationships with current families to encourage word-of-mouth referrals and recommendations.
Write annual enrollment contracts for all children based on their individual tuition rates.
Create annual survey to collect comparison data from other schools to inform CCG tuition rates & policies.
Calculate proposed tuition rates based on projected enrollment for the following year
Collaborate with the School Treasurer to align the budget with projected income, adjusting proposed tuition rates as needed.
Set up annual tuition billing in Brightwheel; ensure all tuition payments are made on time. Create deposit reports and month end reports for the school Controller.
Work closely with the School Director, Assistant Director to ensure alignment of admission strategies with the school’s mission and goals. Provide feedback and insights on prospective family needs and expectations to help guide school programming and outreach efforts.
Qualifications
Associates Degree, preferably in Early Childhood Education or related field
EEC certification for Director I or II
Previous experience in enrollment/admission preferred
Strategic planning experience, including enrollment management modeling
Outstanding communication and presentation skills, both verbal and written
Strong organizational skills and keen attention to detail
Fluent in the use of Microsoft Office suite with particular skill using Excel. Comfortable using Google suite (Docs, Slides, etc.) and general ease with technology
Previous experience in database management preferred
Positive attitude, flexibility growth mindset, strong work ethic and initiative with the ability to work effectively both independently and with a team
We look forward to meeting you!
Job Type: Part-time
Pay: $25.00 - $28.00 per hour